Public Relations Officer / General Assistant (m/f)

We are seeking a highly organized and proactive individual to provide comprehensive administrative and operational support for the establishment and daily management of our new Qvest entity in Saudi Arabia, working closely with the Managing Director and acting as a local interface to global shared services.

Administrative support of the legal set-up of the new Qvest entity in Saudi

• Correspondence with public authorities
• Official representative functions
• Take-over of administrative procedures such as visa processes
• Issuance and translation of documents

Support of the Managing Director in everyday operations and sales related tasks

• Organizing the sales reporting
• Organizing the Salesforce tool with sales team
• Following the update from the sales team on their weekly activity
• Organize and plan meeting with the clients and suppliers
• Preparing management presentation
• Provide administrative and clerical support to the Managing Director
• Schedule meetings and arrange conference room
• Prepare statistical reports
• Greet and receive visitors
• Helps prepare office budget
• Manage spreadsheets
• Manage tender preparation package
• Coordinate committees and task forces
• Prepare agenda for meetings and taking meeting notes
• Maintain office procedures
• Relay directives, instructions, and assignment to executives
• Organize company activity like tradeshow

Acting as a local interface to the globally operating shared services

• Supporting local HR activities
• Supporting local marketing activities
• Supporting local finance / controlling activities

• Work experience in administrative tasks, particularly in an international environment
• Legal knowledge with basic understanding of legal processes, especially related to Saudi Arabia (e.g., visa processes, correspondence with authorities)
• Project management experience in organizing and tracking projects, such as sales reporting or tender preparation
• Technical skills with proficiency in common office tools (e.g., Excel, PowerPoint) and ideally CRM systems like Salesforce
• Language skills with excellent proficiency in written and spoken English; additional languages (e.g., Arabic or German) are a plus